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Banquet Chair

BANQUET CHAIR/JOB DESCRIPTION

Summary:

The Banquet Chair is a member of the Board of Directors as a Standing Committee. He/she is responsible for all plans regarding the annual CAL Awards Banquet and supporting the other activities of the Board as requested/assigned.

Requirements/Qualifications:

  • Good organizational skills
  • Previous experience planning large events is helpful
  • Keep track of line-item expenses
  • Enjoys parties!
  • Attend the monthly CAL board meeting

Outline of tasks during the year:

  1. Summer: Set date for banquet with approval of Board. Traditionally this has been in May.
  2. Summer: Select site based upon an attendance of 125 or more*
  3. Summer: Secure contract for site
  4. Fall: Select Keynote Speaker with the help of the Board.
  5. Winter: Plan Menu
  6. Winter: Design invitations and mail to members and special guests
  7. 2 months out: Promote and set up registration on website
  8. 2 months out: have Linda begin taking reservations
  9. 2 months out: Contact Tattered Cover to request book sales of guest speaker’s books (Previously this has been through Kaleb Hilton 303-322-7727)
  10. 2 months out: Finalize room set up with site
  11. 1 month out: plan decorations
  12. Plan program design…can adapt from previous year. Get Printed
  13. 2 weeks out: make menu cards and check in forms
  14. 2 weeks out: Confirm with president the program and AV needs
  15. Day of event: Set up. Decorate. Staff check-in table.

*+Expenses for site are paid by the President. There is usually a deposit that must be pre-paid.

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