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Proposed CAL Bylaws Changes

TO ALL CAL MEMBERS:

I call your attention to this very important message and ask that you read and respond as instructed. In accordance with Colorado Authors’ League Bylaws, this email contains changes to those Bylaws and requests your approval to accept them.

Article XIII-Amendments specifies that all members be made aware of any proposed changes; that members be allowed two weeks to comment; and that two-thirds of all votes cast must approve any proposed change for said change to be adopted as an amendment to the Bylaws.

Please read this in its entirety. If you wish to submit a question or comment, please send it by email to admin@coloradoauthors.org.

If you support the proposed change, you do not need to take any action and your vote will be counted as “yes”.

If you do NOT support the change, you must send an email to admin@coloradoauthors.org to vote “no” prior to March 20, 2017.

Thank you,
Denny Dressman, CAL President

Explanation:

The current CAL Bylaws provide for one-year terms for members of the Board of Directors. However, current Board members have served, or have agreed to serve, for at least two, and in some cases, five or more years because of difficulties recruiting new Board members.

Revised Board Succession:

The current CAL Board has worked hard to design a succession plan that will ensure continuity of leadership going forward by increasing and staggering terms, and providing for a new structure for the office of CAL President, as follows:

  • Two different terms:

26 months, starting in May, for all Board positions except President-Elect/President; and

36 months, starting in June, for President-Elect/President (unless an existing Board member voluntarily becomes President after completing a 26-month term.

  • President-Elect serves for one full year before advancing to President, to get grounded in CAL history and operations, then serves two years as President. During the first year, President-Elect will be available to all Board members to assist during their peak times as a way of learning about CAL.
  • All new Board members will be voted on at the annual dinner, as provided in the Bylaws. Bringing successors on board in May will mean the Board will grow to 13 positions for two months, and to 14 each year a President-Elect is added, and will be 10 instead of 9 during the President-Elect’s first year.
  • Succession is four 26-month positions each year; President-Elect is every two years because it is a 36-month position. (If a Board member wants to continue in the same or another position for a second two-year term, he or she certainly can, including skipping the President-Elect year and becoming President.)
  • Duplicate positions from May through June for each 26-month position so incoming can learn duties/routine from outgoing.
  • President-Elect is recruited with the up front understanding it is a three-year commitment and that the person will become the president in a year.
  • The first four 26-month positions to be filled will be secretary, banquet, InPrint and public relations. The second four will be treasurer, awards, membership and programs.

Bylaws Revisions:

Following are the relevant sections of the Bylaws with changes indicated as follows:

Strikethrough indicates deletion.

Red type indicates new or revised wording.

ARTICLE V—OFFICERS:

Section 1. The Officers of CAL shall be a President, a First Vice President, a Second Vice President, a Secretary, and a Treasurer, to be elected at the annual meeting of CAL.

(a) It shall be the duty of the President to preside at all meetings of the Board of Directors and of CAL, countersign all checks above a sum determined by vote of the Board of Directors, and perform such other duties as agreed to by the Board. The President shall be an ex-officio member of all committees., except the Nominating Committee.

Section 2. The terms of all Officers shall be one year, and/or until their successors are elected and qualified, subject to removal pursuant to Article VI, Section 5. (Delete Section)

ARTICLE VI—BOARD OF DIRECTORS:

Section 2. The Board of Directors shall consist of the Elected Officers, and the Chairperson of each standing committee. a President-Elect, and the following Directors: InPrint Editor, Awards Chairperson, Banquet Chairperson and Public Relations Chairperson. All terms except President-Elect shall be 26 months, effective upon election at the annual meeting. The term for President-Elect shall be three years, beginning July 1 of the year of election, serving the first year as President-Elect and the last two as President.

ARTICLE VII—COMMITTEES

Section 1. The President, in consultation with the Board of Directors, shall appoint a Nominating Committee to nominate Officers and Directors and chairpersons of CAL’s committees. to be presented for election at the annual meeting. Such Nominating Committee shall consist of three members in good standing. At least one member shall be a past president.

Section 2. The president may also, in consultation with the Board of Directors, constitute such ad hoc committees and appoint members thereof as he/she may deem advisable or desirable.

ARTICLE VIII—ELECTIONS

Section 1. Election of Officers and Directors and Standing Committee Chairpersons shall be held at the annual meeting on the following schedule:

Odd-numbered years: President-Elect, Secretary, InPrint Editor, Banquet Chairperson, Public Relations Chairperson

Even-numbered years: First Vice President (Programs), Second Vice President (Membership), Treasurer, Awards Chairperson

Section 2: The Board of Directors at its January meeting shall elect a Nominating Committee consisting of three members in good standing. No member of the Nominating Committee shall serve two years in succession. At least one member shall be a past president. Said committee shall present its list of nominees for Officers, Directors and Standing Committee Chairpersons at the annual meeting. The Nominating Committee shall present its slate of candidates for election at each annual meeting. Additional nominations may also be made from the floor at the time of the meeting.

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